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    Draft policy and funding guide

    Data collection and reporting

    This section outlines the requirements for partner services to provide reporting and data to the OECD, the type of data collected, and how this data is submitted for teaching and learning funding. Reporting and data collection for government services will be managed centrally through the Department for Education.

    Under the current Commonwealth Preschool Reform Agreement there is a requirement to collect information about preschool enrolment and attendance for all children. This includes the proportion of Aboriginal children and disadvantaged children enrolled and attending 600 hours of preschool in the year before full-time schooling. This information is currently collected directly by the Australian Government where a service has a Child Care Management System (CCMS). However, for providers without a CCMS, this requirement may fall to the state government, and may also change in future Commonwealth/state agreements over time.

    Data collections are undertaken by State government for funding purposes. There are also national data collection requirements across the 3- and 4-year-old preschool program. Commonwealth requirements will be incorporated into quarterly data collection.

    Reporting requirements

    Collection, storage and sharing of data related to preschool programs must meet the information security, data storage and information sharing requirements of the State Government.

    Routine data collection will be aligned to service core partnership requirements.

    Data collection requirements

    Partner services must:

    • provide confirmed enrolment data to OECD in advance of each semester to inform teaching and learning payments.
    • undertake ongoing termly online data collections/updates (aligned with dates for confirming 6-monthly enrolment data) for all enrolments within the required timeframes set out by the OECD. Funding may be withheld or ceased if information is not submitted within these timeframes.
    • ensure provider, service, teacher, and enrolment information is accurate.

    This data may be shared with the Australian Government.

    The OECD may ask for confirmation that a partner service complies with provider and service eligibility requirements before a funding agreement is signed.

    We may change the frequency of reporting requirements for data collection purposes and request additional information relating to service delivery.

    Data collection fields

    Partner services must provide child-level and service-level data to the OECD. This may include:

    Data levelData fields
    Child
    • Name
    • Address
    • Date of birth
    • Whether is a year before school, or 2 years before school enrolment
    • Enrolled hours in the preschool program
    • Actual hours of attendance in the preschool program*
    • Preschool program enrolment period start date
    • Preschool program enrolment period end date
    • Preschool program commencement start date
    • Preschool program commencement end date
    • Whether is a 30-hour preschool program enrolment
    • Country of birth
    • Aboriginal and/or Torres Strait Islander status
    • If the child is or has been in out-of-home care
    • Intended school start date
    • Whether the child was enrolled under ‘priority of access’ and if so, the priority category
    Child’s parent, carer or legal guardian
    • Name
    • Date of birth
    • Address
    Service
    • Number of early childhood teachers planning and delivering the preschool program
    • Name of ECTs planning and delivering the preschool program
    • Qualification of early childhood teachers planning and delivering the program (ECT or ECT SAT)
    • Number of non-contact hours per week above current relevant industrial award for early childhood teachers
    • Hours and days of preschool programs delivered per week
    • Number of weeks of the year that preschool programs are delivered

    *For services with an existing CCMS, OECD will work with them to understand how to ensure visibility of attendance data.

    The OECD will monitor a partner service’s compliance with core partnership requirements through data collected for other programs administered by OECD.